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Kansas 4-H Tip Sheet

November 15, 2016

Re-Screening of the formerly known as VIP Volunteer

Submitted by Pam Van Horn

The new calendar year is quickly approaching … and many are starting to think about the rescreening of the formerly VIP registered volunteers getting screened into the newer Volunteer Screening process.

1. The formerly known as registered VIP volunteer needs to complete the Annual Renewal Form http://www.bookstore.ksre.ksu.edu/pubs/4H953.pdf or the Qualtrics Form. Plus enroll in the Kansas 4HOnline Enrollment System, if not previously done.

2. Complete and submit the Criminal Background Check form and the Child Abuse and Neglect Registry form.

3. Then once the Criminal Background Check and Child Abuse and Neglect Registry form results are returned, the local office needs to prepare the volunteer’s renewal file for the review committee.

4. Review committee reviews files and recommends - reappointments, reappointments with restrictions or rejects.

5. Executive Board takes action on the volunteer’s renewal file following steps 9-11 found on the Extension Office Steps for Kansas 4-H Volunteer Service Application using Qualtrics online or the paper form.

The procedure manuals states the rescreening process is to be done between August 1, 2017 and December 31, 2017. The entire rescreening process is done every three years. Each year registered volunteers are to complete the Annual Renewal Form available on the 4-H web site or Qualtrics.