The 4H Tip Sheet
IN THIS ISSUE...
ACCESS FINAL EXPORT DEADLINE & INSTRUCTIONS
We recently received information regarding the state-level ACCESS 4-H data export process. This document also includes important information and instructions for local Extension offices to export your own ACCESS reports for your needs. Here is the direct document link Final Data Export FAQ from National 4-H Council. I have also created Kansas Tips for Final ACCESS Export guide that may assist staff in successfully completing the process. Both of these documents are also posted on the 4HOnline Staff Resources page on the 4-H website and canned ACCESS reports are still available on the ACCESS Staff Resources page as well.
It is highly encouraged to review the FAQ with your local needs in mind. Because each county's situation and data retention needs differ, there are an array of report links available. You may edit any of these reports to obtain the desired result. If you have difficulty running these reports, assistance can be provided using Get Satisfaction.
The ACCESS 4-H system will be shut down for good on March 31, 2015. All remaining data management tasks, reports, and final exports must be completed prior to March 31. National 4-H Council staff will NOT be able to retrieve any information from the ACCESS system after that date. Please let me know if you have any questions, I'm happy to help!
4HONLINE TRAINING WEBINAR
There will be an online training held for 4HOnline managers soon! This webinar will focus on creating new reports, memorizing and editing shared reports and utilizing the broadcast email function in Kansas 4HOnline. There are two sessions available:
Tuesday, February 24th at 10:00am or Thursday, February 26th at 2:00pm (CST)
Please register for the session you would like to attend HERE. Registration will close Monday, February 23 at Noon.
ENROLLING 4-H SPIN MEMBERS USING 4HONLINE
The process is outlined to enroll 4-H SPIN members using
4HOnline. See the resource document here.
The purpose of 4-H SPIN Clubs is to expand opportunities for
youth and adults to experience and benefit from the Kansas 4-H youth
development program. Through 4-H SPIN Clubs, youth not typically part of 4-H
will participate in sustained 4-H youth development activities led by adult
volunteers. In 4-H SPIN Clubs, youth will learn about a subject of interest to
them, have positive interactions with their peers, and develop life skills.
All resource documents for SPIN clubs can be found at this site.
4-H CLOVERBUDS AND EXTENSION POLICIES - PREPARTION FOR SPRING SHOWS
4-H and/or Extension plans, organizes and facilitates a livestock,
small animal, horse or pre or post-fair activity please double check
that 4-H Policies are being followed. An area of concern is 4-H
Cloverbuds. The program was designed for 5-and 6-year-olds. Cloverbuds
is activity-focused, rather than project–focused. Furthermore, 4-H
Cloverbuds members may not participate in any competitive 4-H events. 4-H Cloverbuds members many showcase their exhibits at fairs and public events. 4-H Cloverbuds may not have 4-H livestock projects
that require long-term, ongoing care or weigh-ins, nor can the member
participate as a competitive 4-H exhibitor within livestock divisions.
For more information referring to 4-H Cloverbuds, please check the Kansas Department of 4-H Youth Development Policy Guide, section D3 4-H Cloverbuds, page 8 or checking the Cloverbuds page.
KANSAS AWARD PORTFOLIO UPDATE
2015 Kansas Award Portfolio
information has been posted on the KAP page on the Kansas 4-H website.
Following the Area KAP Screening:
Again this year, each 4-H finalist has received a detailed e-mail letter
The local Extension offices have also been copied on the e-mail.
- the timeline for the KAP
- explaining the five-minute
video presentation process
- a list of questions to
cover in the video
- where to find instructions
on the 4-H web page and a timeline for the KAP submission.
The video file on a jump drive, CD or youtube link will need to be submitted with
the written KAP on or before March 2, 2015. State winners will be
announced around April 1.
State Judging dates and locations are:
- Ottawa, Celebration Hall,
1737 S. Elm on Monday, March 17, 2014 – 9:00 a.m.
- Wichita, Sedgwick Co.
Extension, 7001 W. 21st St. N on Tuesday, March 18, 2014 – 9:00 a.m.
- Cimarron, Gray County
Fairgrounds, on Wednesday, March 19, 2014 – 9:00 a.m.
- Stockton, Rooks County 4-H
Building on Thursday, March 20, 2014 – 9:00 a.m.
- Manhattan, Kansas Location
We are still in need of judges so if you, staff or any of your volunteers would like to be involved, please direct them to the 2015 State KAP Judging Application. It will need to be completed and forwarded to the State Office ASAP.
STANDARD OF EXCELLENCE DELEGATES – NATIONAL 4-H CONGRESS
of Excellence Delegates represent all of the recipients of the Kansas 4-H Key
Award during the previous 4-H year.
Seven Congress Standard of Excellence Delegates are randomly drawn from names
sent to the State 4-H Office. Each Extension Unit made up of only one
county may submit one name. Extension Units (districts) made up of more
than one county may send as many names equal to the number of counties that
comprise the district. (Note: The names may come from anywhere in the
District). Extension Units please select your name(s) in the following
STEP #1. Create a pool of
names consisting of ALL 4-H Key Award winners in 2014 who meet the following
presented the Kansas 4-H Key Award in 2014
never attended National 4-H Congress before
enrolled in Kansas 4-H
a genuine desire to attend National 4-H Congress
available to attend 2015 National 4-H Congress in its entirety from Nov
27- Dec 1, 2015
at least 16 years old but not yet 19 years old before January 1, 2015
to remain committed to attending 2015 National 4-H Congress once they
accept the trip
to the follow the prescribed code of conduct, realizing failure to do so
may result in the loss of privileges during the event and/or in the
STEP #2. Randomly draw the
name(s) from your eligible pool, complete the form, and make sure that it
arrives at the State 4-H Office by close of business (5 PM), May 1, 2015.
Upon receipt of
the nominees from local Extension Units, all names will be placed in a pool,
randomly drawn and notified immediately as the state Standard of Excellence
Delegates for 2015 National 4-H Congress.
4-H AND OPEN HORSE JUDGES’ CERTIFICATION CLINIC REGISTRATION OPEN
As a current horse judge
you may be in need of re-certifying, or perhaps you’d like to get certified so
you can judge 4-H and open class horse shows.
Join us on Friday, April 17th for a 4-H and open horse
judges’ certification clinic co-sponsored by the Colby Community College
Equestrian program, K-State Research and Extension and Northwest Area 4-H. The training runs from 9 a.m. to 4 p.m. at
the Colby Community College Farm, 2002 County Road 23, Colby, KS 67701. Dr. Teresa Douthit, Associate
Professor in Animal Nutrition, Department of Animal Sciences, KSU, will be the
lead trainer. The training will include
two halter classes and four performance classes.
Cost of the
certification is $30 that includes lunch, snack and training materials. There will no refunds except in the event
that the training is cancelled due to low numbers. All participants must remain for the entire
training in order to be certified. Registrations
are on-line due by April 1st. Click here to register. Participants must be at least 19-years-old to attend the
certification. Checks should be made payable to “CCC
Equestrian” and mailed by the deadline to: Shanda Mattix, CCC, 1255 South Range Avenue, Colby, KS 67701.
For more information, contact: Shanda Mattix - 785-460-5464 or Deryl Waldren - 785-462-6281.
4-H PHOTO ADVENTURE CAMP
4-H Photo Adventure Camp, May 31-June 3, 2015, is an exciting four day photographic experience for teens ages 13-16. The camp, held at Rock Springs 4-H Center, offers hands-on workshops covering a wide range of topics and skills. Campers supply their camera equipment.
Parents, project leaders and other 4-H Volunteers who have completed the 4-H volunteering screening process are invited to attend camp and learn along with the youth. Enrollment is limited so don’t delay in registering for Photo Adventure Camp 2015. The registration fee is $190 for youth or adults. Register on-line. Registration closes April 15, 2015. To register go to 4-H Photo Adventure Camp.
4-H SHUTTERBUG PHOTOGRAPHY EVENTS
The Photo Action Team has scheduled two Shutterbug workshop events. Shutterbug events provide opportunities for youth to participate in hands-on sessions covering a variety of topics, such as lighting, composition, portraits and posing, camera Q & As, etc. Youth may choose from 7-8 sessions at each location. Dates and details are as follows:
Shutterbugs at Botanica (Wichita). Saturday, April 18, 9:00 am - 12:30 pm. Pay admission to Botanica (Adults $7; Youth 3-12 $5) at the door. No preregistration or fees other than Botanica admission fee.
Shutterbugs at Garden City Zoo (Garden City). Saturday, May 2, 2015, 9:00 am - 12:30 pm, Lee Richardson Zoo, Garden City. No preregistration. Fee: $5 per person/maximum $20 per family.
For more information visit Shutterbugs.