The 4H Tip Sheet
IN THIS ISSUE...
Sept 15 T-Shirt Order for 484H Due Online Today
Sept 15 Kansas 4-H Sportsfishing Tournament Ends
Sept 19-22 KJLS, Wichita
Sept 20 Shooting Sports State Match, Archery
Sept 27 Shooting Sports State Match, Hunting Skills and Shotgun
Sept 30 Camp Group Changes Due
Oct 1 Discovery Days Task Force Applications Due
Oct 1 National 4-H Conference Applications Due
Oct 1 Kansas Youth Leadership Council Applications Due
Oct 1 Dog Conference and Quiz Bowl Registration Due
Oct 4 Shooting Sports State Match, Smallbore Rifle, Pistle and Muzzleloading
Oct 6 4HOnline Training Registration deadline for Extension Staff
Oct 8 4-H Camp Chairs Meeting, 9:30 a.m., Rock Springs
Oct 10 National 4-H Hall of Fame Induction Ceremony, 5:30 p.m., Chevy Chase, MD
Oct 15 KYLF Registration Due
Oct 15 Kansas Volunteer Forum Registration due
Nov 1 4HOnline enrollment begins
Nov 1 New 4-H T-Shirt Orders Due
Nov 15 All data entry for 2014 4-H Program Year complete and accurate in ACCESS (ES-237 Report)
LAST ISSUE OF THE KANSAS 4-H JOURNAL
The upcoming project selection guide will be the last issue of the Kansas 4-H Journal. It has been our great joy to share 4-H stories and information for the past 64 years, and we are eternally grateful to the many sponsors and local 4-H supporters who have made this magazine possible. The sponsors will receive a letter from us next week, and if you need an updated sponsor list so you can personally thank them, give us a call. In the future, watch for 4-H news on the Kansas 4-H website, Facebook page and twitter. You will find additional 4-H information on the Kansas 4-H Foundation website and Facebook page as well as the Alumni and Rock Springs 4-H website and Facebook page.
Rhonda Atkinson, Kansas 4-H Foundation
2014 ES-237 RESOURCES & SUBMISSION
The ES-237 is an annual report required by the USDA, which involves every local Extension office and the State 4-H office through the use of the state enrollment system. It is a collaborative report containing a break downof 4-H clubs, activities and projects, youth demographics and volunteer information. Simply put, when each county enters their 4-H Program data into the state enrollment system, they are essentially populating their yearly ES-237 Report.
The ACCESS 4-HOnline Enrollment System will be utilized to populate the 2014 Kansas ES-237 (October 1, 2013 - September 30, 2014 4-H Program Year). The deadline for Extension units to enter this data into ACCESS is November 15, 2014. Please finish the process by completing the 2014 ES-237 Quality Assurance & Submission Form. This form provides the resources needed to ensure accuracy and the means to inform the State 4-H office that you are finished with your report.
The National ACCESS Team will also be holding an ES-237 webinar and help session on Wednesday, September 17th at 12pm CDT. This session will help local Extension staff finish their 2014 ES-237 reports. All ES-237 questions will be answered; tips and tricks will be shared and resources will be available. There will even be time allotted to ask questions about your individual ES-237 reports! You may sign up by clicking here or by clicking the registration link on your Dashboard in ACCESS.
4HONLINE WEBINAR & TRAINING DATES
Extension Staff with 4-H Responsibilities,
As you know National 4-H Council will be discontinuing the use of ACCESS 4-H in March 2015. In preparation for the transition to 4HOnline, we will be hosting a series of trainings to help local units with the new system. There will be two types of training offered, each covering different topics. Extension staff including, agents, office professionals, program assistants, program coordinators, program managers etc. are encouraged to attend.
Webinars for Local Site Customization
The first round of training will be 1 hour webinars to help staff customize their local site. No registration is required for these webinar trainings. The webinar call in information and content will be the same for all dates. The calls will be recorded and posted online for access later at: http://www.kansas4-h.org/p.aspx?tabid=602
Wednesday, September 24th, 1:30 p.m.- 2:30 p.m.
Friday, September 26th, 10:30 a.m. - 11:30 a.m.
Thursday, October 2nd, 1:30 p.m.- 2:30 p.m.
Adobe Connect: http://connect.ksre.ksu.edu/ks4h/
Sign in as a GuestConference Call Line: 866-620-7326
The focus of the webinars will be to:
· Introduce the 4HOnline system
· Share and demonstrate the tasks each local unit will need to complete to customize their sites
· Share available resources and help for the customization process
In Person Trainings to Learn 4HOnline Basics
The second round of training will be in person trainings held around the state to increase the knowledge and comfort level of local Extension staff. Six in person trainings will be offered, each held from 9 a.m.- 3p.m.
October 13th- Iola- Allen County Courthouse Meeting Room
October 14th- Wichita- Best Western Airport Inn & Conference Center
October 15th- Hays- Rose Garden Banquet Hall
October 16th- Garden City- Southwest Area Extension Office
October 20th- Manhattan- KSU Campus, Seaton 54 Computer Lab
October 24th- Manhattan- KSU Student Union Stateroom, 1st Floor
The focus of the in person trainings will be to:
· Increase knowledge and comfort level of the 4HOnline system
· Demonstrate and teach basic system functions
· Share available resources and help
Attendees will need to bring their own laptop, iPad, tablet, etc. with WiFi capability in order to participate in the training. *Those attending the October 20th training in Manhattan do not need to bring a laptop as we will be utilizing a computer lab. We will provide extension cords, power strips, WiFi, training resources etc. at all training locations. Lunch will be provided. You are also welcome to bring a drink in a spill-proof container.
Registration for the in person trainings can be found at http://goo.gl/B2zoAC and is due by Monday, October 6th. Space is limited for each location so register early!
After you register through the Google Doc, please send the registration fee for $20 per person made payable to the Kansas 4-H Foundation. Mail to 4-H Youth Development at 201 Umberger Hall, Manhattan, KS 66506 by Monday, October 6th. Payment will NOT be accepted the day of training.
Please let us know if you have any questions regarding the trainings.
Kylie Dicket, 4HOnline Project Manager
Terry Williams, State 4HOnline Administrator
BASIC 4-H OPERATIONS - NOVEMBER 3-4
Registration is now open for Basic 4-H Operations training. The session begins at 1 p.m. on Monday, November 3, and goes through 5 p.m. on Tuesday, November 4. All sessions will be held at the Pottawatomie County Extension Meeting Room in Hall, Westmoreland (about 30 minutes out of Manhattan). This training is part of the New Agent Training Cycle, but any agent or program assistant in the system is welcome to attend this training where we share critical information for handling 4-H managerial issues that may arise.
Topics to be addressed include: Accountability to the Youth Development Mission, Youth Livestock Update, Accountability in Working with Volunteers, Accountability in Fiscal Affairs, State 4-H Office Connection,Accountability in Program Planning and Program Expansion. If you have questions, please contact instructors, Diane Mack or Beth Hinshaw. Cost to attend for those not in the New Agent Training Cycle is $25 payable to the Kansas 4-H Foundation.
Those who are not in the New Agent Training Cycle are asked to register by October 20. To register complete the Google form at: http://preview.tinyurl.com/qeo69m5.
GROWING KANSAS LEADERS: 4-H PROGRAM EXPANSION GRANTS FOR 2014-2015
We are pleased to announce the Growing Kansas Leaders: 4-H Program Expansion Grants for 2014-2015, in which we will partner with an additional 5 local units (district or county) to increase 4-H membership over the next 3 years. This is the last year the funding will be offered. Funding is available through a partnership with the Kansas 4-H Foundation. Local units currently receiving funds through the pilot include: Edwards, Ford, Grant, Johnson, Reno, Riley, Seward and Wildcat District.
The goals of the project include recruiting more volunteers and increasing 4-H membership, with a focus on reaching new and under served audiences. Pilot sites will receive $5,000 for their program expansion efforts over 3 years. An additional $3,000 will be available for supporting the volunteer screening process background checks. There will also be funds available for professional development for Extension professionals and volunteers leading the pilot, technical assistance,and program evaluation resources.
Deadline for application is October 1, 2014. The Request for Application (RFA) is available on the Kansas 4-H website.
Please contact Diane Mack at firstname.lastname@example.org you have questions.
4-H CLOVERBUDS AND EXTENSION POLICIES
When 4-H and/or Extension plans, organizes and facilitates a
livestock, small animal, horse or pre or post-fair activity please double check that 4-H Policies are
being followed. An area of concern is 4-H Cloverbuds. The program was designed for
5-and 6-year-olds. Cloverbuds is activity-focused, rather than project –focused.
Furthermore, 4-H Cloverbuds members may not participate in any competitive 4-H
events. 4-H Cloverbuds members many showcase their exhibits at fairs and public
events. 4-H Cloverbuds may not have 4-H livestock projects that require
long-term, ongoing care or weigh-ins, nor can the member participate as a
competitive 4-H exhibitor within livestock divisions.
For more information referring
to 4-H Cloverbuds, please check the Kansas Department of 4-H Youth Development Policy Guide,
section D3 4-H Cloverbuds, page 8 or checking the Cloverbuds page.
REACHING 1ST GENERATION 4-H FAMILIES GRANT
The Department of 4-H Youth Development and Kansas 4-H Foundation are pleased to announce the Reaching 1st Generation 4-H Families grant for 2014 – 2015. The purpose of this project is to engage Hispanic youth and their families, in southwest Kansas, in safe and active learning experiences that are grounded in positive youth development. Those units with significant qualifications “primarily in southwest Kansas” are encouraged to apply.
The primary goal of the project is to expand local programs in which undeserved youth fully participate in 4-H and engage in relevant and age appropriate programming in science, health and leadership development. A secondary goal is to establish new clubs or integrate youth and their families in existing clubs that are culturally sensitive and relevant to the needs and interests of the new families.
Applications for this RFA are due October 1. Grants will be awarded in the amount of $1,000 which may be used for program materials and supplies, volunteer screening, educational opportunities, youth scholarships and local unit support.
Grants will be for one year, with an option for extending participation in year two, pending satisfactory completion of year one. Grants start mid October 2014 and end September 30, 2015.
Information can be found here.
Contact Diane Mack at email@example.com for more information.
NEW 4-H SPIN CLUB RESOURCES AVAILABLE
The purpose of 4-H SPIN Clubs is to expand opportunities for
youth and adults to experience and benefit from the Kansas 4-H youth
development program. Through 4-H SPIN Clubs, youth not typically part of 4-H will participate in sustained 4-H youth
development activities led by adult volunteers. In 4-H SPIN Clubs, youth will
learn about a subject of interest to them, have positive interactions with
their peers, and develop life skills.
Newly developed resources are available to help with all
aspects of SPIN club programming from recruiting volunteers to surveying the
interests of youth. Resources can be found here.
To learn more about 4-H SPIN clubs, plan to attend a session
at Annual Conference on Oct. 22, at 1:15 p.m.
If you have SPIN clubs in your unit, be sure to follow the
directions on how to add members to ACCESS which is on the Best Management
Practices Document. We want everyone counted in a
For additional information, contact Diane Mack at firstname.lastname@example.org.
KANSAS 4-H T-SHIRT
Be 4-H proud by ordering a new 4-H t-shirt. Shirts were available for purchase at the Kansas State Fair and can now be ordered from NZone Sportswear. The order form can be found under What’s Hot on the State 4-H web page. They will do one run of the shirts, so orders need to be in by November 1, and will be shipped November 19.
All orders go directly to the company and NOT to the State 4-H Office. Proceeds of t-shirts benefit the Kansas Youth Leadership Council. Click here for the order form.
STANDARDS FOR 4-H AND FFA
this time of gearing up for a new 4-H year questions arise that might
become challenging in the future. To assist Extension Agents and
Agricultural Education Instructors/FFA Advisors, FFA and 4-H has been
working together to develop standard for our dual members and other
participants. Our premise for the standards were to
level-the-playing-field for all participating members. The document is
Standards for Participation in Kansas
FFA and 4-H Youth Development Educational Opportunities
The purpose of the standards
outlined below are to assist in determining eligible participation in FFA
4-H Youth Development
learning experiences. Both 4-H and Agriculture Education/FFA promote teaching
youth life skills. Each program exists
to maximize the participants’ knowledge of agriculture and its value to our
communities while educating the young people to become productive citizens. Eligible youth may participate in both 4-H
and FFA but should avoid duplication. The following standards of participation
are used in delivering the 4-H and FFA programs in Kansas.
Education teachers, FFA Advisors, Extension staff and local volunteers are
encouraged to cooperate in sharing information and resources to provide
educational opportunities for youth.
- When young people
are members of both 4-H and FFA, they must plan and manage separate projects,
and/or supervised agriculture experiences (SAE) programs.
- FFA and 4-H
members may enroll in the same area of experience in 4-H and FFA, however;
participants cannot identify, nominate, manage, keep records on, or exhibit the
same plants, animals, etc. in both organizations. Members must designate
exhibits as either FFA or 4-H at weigh-in, registration or similar deadline.
- Members may
participate in judging contests and related events in FFA and 4-H but cannot
represent both organizations at a contest, show or event at the same time.
- When 4-H and FFA
are conducting collaborating activities, both the 4-H and FFA organizations
must be represented through emblems and information on all signs, print
materials and awards.
- Collaborating FFA
and 4-H activities or events are obligated to have supervision representation
from both organizations.
The standards are in
agreement with Kansas 4-H and FFA and hereby affirmed by members and
professionals in order to participate in either educational program.
Van Horn and Kane
2015 KANSAS 4-H AMBASSADOR TRAINING NEWS
The Kansas 4-H Ambassador
Action Team is a group of 4-H members, volunteer leaders, and Extension staff
enthusiasts who give leadership and guidance to presenting the annual Kansas
4-H Ambassador Training. The 2015 training
will be February 20-21 at the Rock Springs 4-H Center. It is open to all county/district 4-H
Ambassadors, ambassador advisors and Extension staff. The theme is “Ambassadors Spotlight 4-H.” There will be workshops, speakers, fun and
fellowship. Full details will be posted
on the Kansas 4-H web site later this fall.
2015 plans include:
- County/District Ambassador Teams will
be invited to bring displays to the training. These displays should showcase current
- If possible, counties/district should
avoid scheduling county/district or regional 4-H days on Saturday,
February 21st. We know it is a busy
time of year with 4-H and school schedules.
- The Kansas 4-H Ambassador Action Team accepts
members (teens, volunteers and Extension staff) year-round. For more information, please call Deryl
Waldren at 785-462-6281, or e-mail him at email@example.com.
48 HOURS OF 4-H
According to The 4-H study of Positive Youth Development, 4-Hers are nearly 4 times more likely to make contribution sto their communities. But just how much can they do? In one weekend this fall, 48-Hours of 4-H will challenge club members, adult leaders and 4-Halumni to explore their service capabilities and inspire the community around them by taking part in some type of service project during the weekend of October 11-12, 2014. It might be a little project for a club or a big project the whole district or county gets involved in. It will be awesome to see what Kansas 4-H can accomplish during that time period.
On 48 Hours of 4-H webpage you will find the following: Information about the event, a guide to plan a project that includes a timeline, graphics to use for promotion, and online registration for projects.
Please follow the project on Facebook.
2014 MEDAL ORDERING INFORMATION
In the following link you will find the Awards letter that many of you have been asking about: Medal Letter to Agents In order to expedite the process, a hard copy of this letter will not be sent out this year.
I am excited to be working on this program this fall and I would greatly appreciate your patience as I am learning how the medals and awards process works. I’ve been given such a warm welcome by everyone that I’ve met, both in person and over the phone. I’m happy to be a part of the team and I look forward to working with you all on this project.
Please feel free to contact me with any questions or concerns you may have.
Sarah Sullivan firstname.lastname@example.org
2014 KANSAS 4-H DOG CONFERENCE AND QUIZ BOWL REGISTRATION OPEN
The Kansas 4-H Dog Conference
and Quiz Bowl will be October 18-19 at Rock Springs 4-H Center. The theme is “Join the Club.” Registration will be through the CVent 4-H
system with registration due by October 1st. There is a late registration for an additional $20,
which will be accepted from October 2-6. Click here to
Cost is $85.00 for full-time
participants, $60.00 for Saturday only and $45.00 for Sunday only. There is a $25.00 cancelation fee once the
registration has been completed in the CVent registration system. T-shirts and hoodies may be ordered on-line
for an additional cost. Don’t forget to
submit a t-shirt design by September 20th to Deryl Waldren at the
below address. The winner receives a
complimentary registration to the dog conference and quiz bowl. Full registration information is available on
the Kansas 4-H Dog web site page.
fee for full-time registration covers all educational sessions, speakers, dog
presentations, quiz bowl, skill-a-thon, dog photography contest, lunch dinner
and breakfast, break, and one night’s lodging at Rock Springs 4-H Center. The tentative workshops include herding/stock dog demonstration, information on dog
project clubs, AKC/UKC, and breed rescue groups. Part-time registration costs are less for
fewer educational programs and services provided. Bedding, towels and toiletries not
provided. All youth must be chaperoned
by a parent, volunteer 4-H leader or KSRE Staff member. County groups will be housed in the same cottage and
all dogs must be on leash or kenneled in your room. Owners must pick up and bag after dogs. Dogs
are not allowed in Williams Dining Hall.
For more information, contact Deryl Waldren, Northwest Area Extension
Office, P. O. Box 786, Colby, KS 67701; 785-462-6281; email@example.com.
4-H FCS JUDGING CONTEST UPDATE
workgroup has been meeting over the spring and summer months to discuss the state 4-H FCS judging contest. Representatives to this committee were Cindy Evans, Beth Hinshaw, Terri Kretzmeier, Susie Latta and Kathy Zongker. Andrea Feldkamp served as the facilitator for this
committee. After a series of conference calls, the following proposal was
shared for 4-H FCS judging:
Senior contest will be conducted during the 2015 Discovery Days time
frame. The proposed contest would focus on topics related to the five
essential FCS living skills and majors in the College of Human Ecology.
The FCS living skills include: Healthy relationships, Healthy living choices,
Financial well being, Strong leaders, and Strong communities. These skill areas serve as a
fantastic framework to guide topic selection for the contest. Contestants will be grouped into teams of
two, and will incorporate a game-type experience related to the topic
areas. A culminating challenge experience will be offered for the teams
to address, including an oral reasons option. Each unit will have the
option to enter two teams of two (4 participants) in this contest.
An Intermediate contest
will be conducted during the 2015 Kansas State Fair time frame. The proposed
contest would focus on topics related to Family and Consumer Science project
experiences. Contestants will be grouped in teams of two, and will view
video vignettes and participate in hands-on related activities. The
contest will utilize current State Fair 4-H FCS projects. In addition, an
oral reasons option could be incorporated to provide a public speaking
opportunity for the youth participants. Each unit will have the option to
enter two teams of two (4 participants) in this contest.
Volunteers interested in assisting with developing the contests can email Andrea Feldkamp at firstname.lastname@example.org or call Andrea directly at 785-532-1554.
KANSAS YOUTH LEADERSHIP FORUM AND KANSAS VOLUNTEER FORUM
The Kansas Youth Leadership Forum (KYLF) and the Kansas 4-HVolunteer Forum information will be on the 4-H Online CVent Registration System and the 4-H Website by August 20. The Forums will be held November 21-23,2014 at Rock Springs 4-H Center. KYLF is for youth ages 14-18 before January 1,2015 and KVF is for all Kansas 4-H Volunteers.
KYLF will feature leadership workshops, Youth Council Elections, and opportunities to learn and have fun. The Kansas 4-HVolunteer will include workshops, opportunities for networking and sharing resources. Joint activities between the two Forums will include the keynote speaker and the inspirational program.
Online Registration is available now. This year participants in both forums will register though the same system. Registration deadline is October 15, 2014 for both events.
Kansas Youth Leadership Forum
Kansas 4-H Volunteer Forum
KANSAS 4-H INTERNATIONAL EXCHANGE PROGRAM NEWS
and information on outbound exchanges for 2015 have been posted on Global
Citizenship page of the Kansas 4-H web site. They include program for current 4-H age
youth under States’ 4-H International Exchange Programs (S4-H) management and
programs for 4-H alumni (19-25) under the IFYE program. Information is also posted for chaperones who
will accompany the U. S. 4-H teen groups.
The two programs use separate applications, but all inquiries, applications
and references go to Mary Kay Munson, Kansas 4-H International Exchange
Coordinator at 1114 N. Spring Valley Road, Junction City, KS 66441, 785-238-3631
or email@example.com. Applications for travel in 2015 are due November 1, 2014. Interviews and the
first orientation are scheduled December 6 in Manhattan.
4-H International Exchange Programs destinations, dates and ages of eligible
- Costa Rica, June 18-July 17,
2015, Ages 15-18
- Finland, June 29-August 1,
2015, Ages 15-18
- Japan 8 weeks, June 10-August
6, 2015, Ages 12-18
- Japan 4 weeks, July 8-August
6, 2015, Ages 12-18
will be matched with the applicants’ interests and are offered for three or six
months, most beginning in June 2015.
Shorter exchanges may be negotiated.
A number of countries are available in Europe and a limited number in
Asia, Africa, Latin America and Oceana.
There may be exchange opportunities to provide technical assistance in
developing countries or youth programs and academic credit may be arranged
through the participant’s U. S. university or college.
Inbound IFYE’s and States’
4-H International Exchangees Have Departed Kansas
three incoming IFYE’s departed Kansas September 8 after spending their last
three days at Kansas State Fair in Hutchinson.
They reported successful exchanges including great learning experiences
and fun times with their allotted dozen of the total 25 IFYE host
families. The other five IFYEs who
departed after shorter stays also reported good exchanges as did the two hosted
for one month under S4-H exchanges.
Thank you to host families and host agents for assisting them and in
providing for host family recruitment and approval. We have emailed a 5-question feedback form to
host families and urge them to return the form.
Applications for next year are still in process. We will announce when they are posted. Families may contact Mary Kay Munson with
questions or to express interest. The
deadline for S4-H exchanges is mid February, 2015.
Clay County (River Valley
District) Hosts Japanese School Year Exchange 2014-15
Turner and Karen Langvardt are serving as local coordinators for Kansas’ School
Year Exchangee from Japan, Nanami Jikuya, who will be a part of the Alan and
Tanya VanWey family at Clay Center.
Nanami arrived August 1, 2014 and will return to Japan in mid June,
School Year Exchanges for 2015-16
too early to promote interest in 4-H School Year Exchanges in 2015-16. Kansas 4-H participates in school year
exchanges organized through States’ 4-H International Exchange Programs
(S4-H). For 2015-16, which will begin in
August 2015, countries listed as available are Japan, Korea and Argentina. Students are upper classmen (15-18) and are
screened for English and academic skills.
They stay with one family for the school year. Questions may be directed to Mary Kay Munson
at 785-238-3631 or firstname.lastname@example.org. We have to make commitments in September
2014, so families interested in hosting should make contact with Mary Kay to we
can assure a student will be available to Kansas. Applications may be completed in the next few
months, but it is best to apply by January to have a selection of students.
NATIONAL 4-H CONFERENCE
National 4-H Conference Applications are now up and ready! We have stressed on the information page that we understand that Local Extension Units may have earlier deadlines and that they should check with their Extension Office about these deadlines. All applications are due to the State 4-H Office by October 1. Please encourage youth that you have in your Counties and Districts who are 15-18 and meet the qualifications to apply!