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Kansas 4-H Tip Sheet

May 15, 2018

State Livestock Nominations Due June 15

Submitted by Lexie Hayes

All state livestock nominations (non-market beef) must be postmarked by June 15th. This includes commercial heifers, market swine, commercial gilts, market lambs, commercial ewes, and ALL meat goats. There is not a separate division for registered breeding does at either state show, so ALL meat goats must be nominated in order to be eligible to show. The 2018 nomination information has been distributed to county offices and may be found on the Youth Livestock Program website (www.youthlivestock.ksu.edu). The current 2018 Declaration and Specie Nomination Forms MUST be used for nominations to be accepted. The correct forms have "February 2018" printed on the bottom of the form. Anyone who turns in an old form or incorrect form will have it returned and must follow the incomplete nomination protocol to re-submit them.

The "Extra" Nomination Forms have also been reinstated for sheep and swine. Please keep in mind that these forms are ONLY to be used in addition to the regular specie nomination form for those who are nominating more animals than will fit on the regular form. If families only turn in the "Extra" form, their nominations will be returned, they will also be required to follow the incomplete nomination protocol, and they will be directed to their local extension office to rectify their nominations.

All families are encouraged to use the specie checklist as a guide to ensure their nominations are complete upon original submission. This resource may be found on the Youth Livestock Program website, or through the local county office. Please double check that there are not any blank fields or questions on the Declaration and Nomination Forms before placing them in the mail. In addition to submitting complete or correct information, families must also pay a $20 fee if any component of their nomination is incomplete. First-time nominating families are also encouraged to use the Rookie Guide as a resource to guide them in completing their livestock nominations.

Ear notches will continue to be required for swine nominations, as well as scrapie tag numbers being required for sheep and goats. Ear notches must be written AND drawn in the appropriate fields of the nomination form to be accepted. The full scrapie tag number is required, which includes the flock/premise ID and individual animal number (Ex. KSS0035 16151).  Nominations received without this information will be considered incomplete and returned to the family for completion. Confirmation letters will be sent to families once their nominations have been processed, and reports will regularly be posted on the Youth Livestock Program website. Families are encouraged to use one of these options to verify their nominations.

A complete nomination does NOT constitute show entry. The Kansas State Fair and KJLS release entry information through their respective websites. Both will be using online entry systems, similar to last year. The Kansas State Fair entry system is already available through the Grand Drive page. State Fair Grand Drive entries will be due July 15th, and KJLS entries will be due August 15th. Animals who are nominated, but do not follow the appropriate entry processes set forth by each show, will not be permitted to show.

The nomination deadline of June 15, 2018 is a postmark deadline, so the visible postmark on the envelope must read June 15 or before. Otherwise, the nominations will not be accepted. This is a firm deadline. Families are highly encouraged to send their nominations via certified mail.  Leaving an envelope in the general mail bin, or in a personal mailbox for carrier pickup is strongly discouraged.

For nomination questions, please contact Lexie Hayes at (785)532-1264 or adhayes@ksu.edu.