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Kansas 4-H Tip Sheet

June 15, 2022

State Livestock Nominations Due

Submitted by Lexie Hayes

All small livestock and commercial heifer state nominations for animals to be eligible for the Kansas State Fair Grand Drive and KJLS are due June 15. This includes commercial heifers, market swine, commercial gilts, market lambs, commercial ewes, and ALL meat goats. Animals must be submitted online by this date, as well as the completed and signed official DNA envelopes being postmarked. Families also need to submit a copy of their receipt showing the list of all animals that were entered in the system for their family. Both state shows now have a breeding doe show. However, there is not a separate division for registered breeding does at either state show, so all meat goats must be nominated in order to be eligible to show. This year, families must submit the animals under each child within the family for all kids to be eligible to show the animal. All youth must also sign the DNA envelope for each animal. Family nominations are still being honored; families just enter them under each kid online and make sure everyone signs the envelopes. There is a red “auto-fill from previous” button that will allow animals already nominated under one child to quickly be added to other siblings. Families must also designate the market or commercial breeding division for each animal. All females can be dual nominated in both divisions. However, only one DNA envelope needs to be submitted, as it is the same animal.

The 2022 state livestock information is available from the KSU Youth Livestock Program website (www.asi.k-state.edu/research-and-extension/youth-programs). No paper forms will be accepted this year; all nominations must be submitted online. Several resources are available to guide families in successfully completing their nominations, including the Rookie Guide and Zoom session recordings. Families must plan ahead this year. The general process includes the following four steps:
1) Purchase official DNA envelopes in advance through the online system (deadline has passed).
2) Enter animal data and exhibitor information through the online nomination system by 5:00PM on June 15. This includes uploading each child’s current YQCA certificate (valid through 10/2/22) and the Declaration Form representing the entire family.
3) Mail completed DNA envelopes and copy of online submission receipt by June 15 (postmark deadline).
4) Nominations will be approved online by Extension Agents and FFA Advisors.

All families are encouraged to use the specie checklist as a guide to ensure their nominations are complete upon submission. This resource may be found on the KSU Youth Livestock Program website or through the local county office. There should NOT be a single exhibitor signature DNA, or animals only entered under one kid online, unless there is only one child eligible to exhibit within the family. Once the first animal nomination is entered for each child, the system will prompt users to upload the child’s YQCA certificate and Declaration Form. YQCA certification must be completed at the time of nomination. The Declaration Form needs to be physically signed or have official digital signatures through the Adobe fill and sign function. Families with young exhibitors are encouraged to have them physically sign the forms. Then, they can be scanned in and uploaded, or families may upload a quality photo of the completed form. Either is acceptable. Once any form is uploaded, the system does not allow families to edit their forms. So, both the YQCA and Declaration Form must be uploaded at the same time in the system.

Youth who only have registered breeding females will submit this information for each show at the time of entry.

Ear notches are also required for swine nominations and full scrapie tag numbers are required for sheep and goats. The scrapie tag number must include the Flock ID and individual animal number (example: KSS0035 16121). Nominations received without this information will be considered incomplete and returned to the family for completion. Resources on reading ear notches and submitting scrapie tag numbers are available on the website.

Confirmation letters will be sent to families once their DNA envelopes are received and nominations have been processed. The reports will be updated on the KSU Youth Livestock Program website a periodically until we reach the deadline, then more frequently after that. Families are encouraged to use one of these options to verify their nominations. For more information, contact Lexie Hayes (adhayes@ksu.edu; 785-532-1264).

Ä REMINDER - A complete nomination does NOT constitute show entry. The Kansas State Fair Grand Drive entries will be available once nominations close. The link to entry will be available on the Grand Drive website (https://www.kansasstatefair.com/p/competitions/2020-special-edition-4-h--ffa-grand-drive) and KJLS (https://kjls.org/) will release entry information to agents and through its website later this summer. State Fair Grand Drive entries will be due July 15, with KJLS entries due August 15. Animals that are nominated, but do not follow the appropriate entry processes set forth by each show, will not be permitted to show. For nomination questions, please contact Lexie Hayes at adhayes@ksu.edu. Questions regarding show rules or entries should be directed to each specific show (KSF Grand Drive 620-669-3623; KJLS 316-706-9750).

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